June 20, 2012 (Draft Circulated 6/21/12)

DRAFT/UNAPPROVED MINUTES

SOUTH DAKOTA ONE CALL NOTIFICATION BOARD MEETING
June 20, 2012 10:45 A.M. CENTRAL DAYLIGHT SAVINGS TIME

Chairman, Kurt Pfeifle, opened the South Dakota One Call Notification Board Conference Call with the Call to Order and Roll Call at 10:52 AM, Central Daylight Savings Time.

Board Members in attendance: Kurt Pfeifle, Chairman, representing Rural Water Systems; Erin Hayes, Vice-Chairman, representing Community Television Antenna Systems; Fay Jandreau, representing Telecommunications Companies with less than fifty thousand subscribers; Ed Anderson, representing Rural Electric Cooperatives; Dan Kaiser, representing Telecommunication Companies with more than 50,000 customers; John Ward, representing Excavating Contractors; Larry Janes, Executive Director.

Board members unable to attend were: Doug Larson, representing Underground Interstate Carriers of Gas or Petroleum; Bleau LaFave, representing Investor-Owned Natural Gas Utilities; Todd Chambers, representing South Dakota Municipalities; Kevin Kouba, representing Investor-Owned Electric Utilities; and Eugene Solseth, representing Excavating Contractors. Also unable to attend: Kara Semmler, Legal Counsel.

There were no other conference call attendees.

2(a)    A motion was made by Fay Jandreau to approve the South Dakota One Call Notification Board Minutes of the May 17, 2012 One Call Board Meeting. Erin Hayes seconded the motion. Motion carried unanimously upon a roll call vote. 

The order of business was revised in order to accommodate a meeting conflict for Dan Kaiser.

5(e)     Discussion of changes to the One Call website in electronic Complaint submissions and responses. The cost estimate from BIT was raised from $5,520 to $6,180, which reflects BIT rates effective July 1, 2012. Previously the Board approved the changes with the original price quote. Today does the Board wish to make these changes to the website with the new cost estimate?

Fay Jandreau made a motion to approve the changes to the website with the new cost estimate. Dan Kaiser seconded the motion.  Motion carried unanimously upon a roll call vote. 

3(a)     The Financial Summary including May 2012 expenditure details were reviewed.

Dan Kaiser made a motion to approve the financial report. Ed Anderson seconded the motion. Motion carried unanimously upon a roll call vote. 

3(b)     The 2013 FY Budget was reviewed and discussed.

Dan Kaiser made a motion to approve the proposed budget. Erin Hayes seconded the motion.  Motion carried unanimously upon a roll call vote. 

5    Executive Director Report Items:

5(a)    In the Matter of Complaint Docket OC12-002, Complaint against May Construction by Crooks Municipal Utilities.
The Enforcement Panel met and made a recommendation to the Board regarding disposition of the Docket. Today shall the One Call Board accept the recommendation of the Enforcement Panel and shall the One Call Board close the Docket?

Dan Kaiser made a motion to accept the Enforcement Panel Recommendation. Erin Hayes seconded the motion. Motion carried unanimously upon a roll call vote. 

5(b)    In the Matter of Complaint Docket OC12-003, Complaint against May Construction by Crooks Municipal Utilities.
The Enforcement Panel met and made a recommendation to the Board regarding disposition of the Docket. Today shall the One Call Board accept the recommendation of the Enforcement Panel and shall the One Call Board close the Docket and shall the Board pursue collection activity if the penalty is not paid?

Ed Anderson made a motion to accept the Enforcement Panel recommendations in each of the Complaint Dockets OC12-003, OC12-004, and OC12-005. Erin Hayes seconded. Motion carried unanimously upon a roll call vote. 

5(c)    In the Matter of Complaint Docket OC12-004, Complaint against May Construction by Crooks Municipal Utilities.
The Enforcement Panel met and made a recommendation to the Board regarding disposition of the Docket. Today shall the One Call Board accept the recommendation of the Enforcement Panel and shall the One Call Board close the Docket and shall the Board pursue collection activity if the penalty is not paid?

Motion carried unanimously upon a roll call vote. 

5(d)    In the Matter of Complaint Docket OC12-005, Complaint against May Construction by Crooks Municipal Utilities.
The Enforcement Panel met and made a recommendation to the Board regarding disposition of the Docket. Today shall the One Call Board accept the recommendation of the Enforcement Panel and shall the One Call Board close the Docket and shall the Board pursue collection activity if the penalty is not paid?

Motion carried unanimously upon a roll call vote. 

Dan Kaiser withdrew from the meeting at this time.

4(a)     Center Performance Results were reviewed. The Speed of Service was discussed. The results are due to changes in call technology and are being reviewed by the Center. The report will be revised when final results are in.

4(b)    Call Volume Trends for 2012 through May 30th were reviewed.

There being no further business the meeting adjourned.

Materials presented at this meeting are available by contacting the Executive Director in writing at exedir@sdonecall.com or by calling (605) 339-0529.

Minutes of this meeting were prepared by Larry Janes, Executive Director, South Dakota One Call Notification Board.