August 7, 2013 (Draft Circulated 08/16/13)

DRAFT/UNAPPROVED MINUTES

SOUTH DAKOTA ONE CALL NOTIFICATION BOARD MEETING
August 7, 2013, 8 a.m. (CST)

Chairman Erin Hayes (via telephone) opened the South Dakota One Call Notification Board Meeting with the Call to Order and Roll Call at 8:00 AM, Central Daylight Savings Time at the Ft. Pierre Holiday Inn Express.

Board Members in attendance:  Erin Hayes, Chairman, representing Community Television Antenna Systems; Dan Kaiser, Vice-Chairman, representing Telecommunication Companies with more than fifty thousand customers; John Ward, representing excavating Contractors; Kevin Kouba, representing Investor-Owned Electric Utilities; Kurt Pfeifle, representing Rural Water Systems; Todd Chambers, representing South Dakota Municipalities.

Board members unable to attend were: Bleau LaFave, representing Investor-Owned Natural Gas Utilities; Doug Larson, representing Underground Interstate Carriers of Gas or Petroleum; Ed Anderson, representing Rural Electric Cooperatives; Eugene Solseth, representing Excavating Contractors; Fay Jandreau, representing Telecommunications Companies with less than fifty thousand subscribers.

Other attendees included: Chris Stovall, Texas811; Tom Hall, KorPartners

2(a)     A motion was made by Erin Hayes to approve the South Dakota One Call Notification Board Minutes of  the May 22, 2013 One Call Board Meeting. Todd Chambers seconded the motion. Motion carried unanimously upon a roll call vote.

3(a)    The Financial Summary, including April 2013 through June 2013 expenditure details, was reviewed.

Dan Kaiser made a motion to approve the financial report. Kurt Pfeifle seconded the motion.  Motion carried unanimously upon a roll call vote. 

4(a)    Center Performance Results were reviewed. There was a large spike in the Speed of Service in May due to a significant increase in call volumes, but overall is within contract guidelines.

4(b)    Call Volume Trends for January 2013 through June 2013 were reviewed. Total locate request volumes are down this year by 6,173 from 2012, due to a late spring, but significantly increased in the months of May and June. The average number of locate requests in May, over the previous five years, is 16,225, but reached an all-time high this year in May of 19,482 requests. June, 2013 was also a high volume month, with 17,507 locate requests, compared to a June average of 15,227 locate requests over the previous five years. Consequently, 114,420 locate tickets were dispatched in May, compared to a May, five year average, of 88,907 tickets. In June 2013 there were 101,007 dispatched tickets compared to a June five year average of 81,973.

5     Executive Director Report Items.

5(a)     Status of Civ12-573, the civil collection case stemming from OC11-007 and OC11-008,Southeastern Electric Cooperative, Inc. vs. Don Runge. Mr. Peter Bendorf, Bendorf Law Firm, made a request through Kristen Edwards, that the Board consider a payment schedule by the family of Don Runge. Today shall the Board consider and accept a payment schedule offered by Mr. Runge’s Legal Counsel?

The Board discussed Mr. Runge’s work status, and the request to accept a payment schedule.

Kevin Kouba made a motion to accept a payment schedule of $500 per month to continue until the penalty is paid in full. Dan Kaiser seconded the motion.  Motion carried unanimously upon a roll call vote. 

5(b)     In the Matter of OC13-002, Montana-Dakota Utilities Company against Summit Construction. The Enforcement Panel met and made a recommendation to the Board regarding disposition of the Docket.  Payment has been made. Today shall the One Call Board accept the recommendation of the Enforcement Panel, and shall the One Call Board close the Docket, and shall the Board pursue collection activity if the requirements are not met?

Dan Kaiser made a motion to accept the Panel recommendation. Todd Chambers seconded. Motion carried unanimously upon a roll call vote.

5(c)     In the Matter of OC13-003, Engbarth Directional Drilling Inc. against CenturyLink. Engbarth requested the complaint be withdrawn. The Enforcement Panel met and made a recommendation to the Board regarding disposition of the Docket. Today shall the One Call Board accept the recommendation of the Enforcement Panel to allow the complaint to be withdrawn?

Kurt Pfeifle made a motion to accept the Panel recommendation. Kevin Kouba seconded the motion.  Motion carried upon a roll call vote. Dan Kaiser abstained. 

5(d)     In the Matter of OC13-004, CenturyLink against Professional Excavating. The Enforcement Panel met and made a recommendation to the Board regarding disposition of the Docket. Today shall the One Call Board accept the recommendation of the Enforcement Panel, and shall the One Call Board close the Docket, and shall the Board pursue collection activity if the requirements are not met?

Kevin Kouba made a motion to accept the Panel recommendation. John Ward seconded.  Motion carried upon a roll call vote. Dan Kaiser abstained. 

5(e)     In the Matter of OC13-005, Montana-Dakota Utilities Company against Highmark, Inc. The Enforcement Panel met and made a recommendation to the Board regarding disposition of the Docket. Today shall the One Call Board accept the recommendation of the Enforcement Panel, and shall the One Call Board close the Docket, and shall the Board pursue collection activity if the requirements are not met?

Erin Hayes made a motion to accept the Panel recommendation. Kurt Pfeifle seconded. Motion carried unanimously upon a roll call vote. 

5(f)     In the Matter of OC13-006, Montana-Dakota Utilities Company against Dale Schuelke. The Enforcement Panel met and made a recommendation to the Board regarding disposition of the Docket. Today shall the One Call Board accept the recommendation of the Enforcement Panel, and shall the One Call Board close the Docket, and shall the Board pursue collection activity if the requirements are not met?

Dan Kaiser made a motion to accept the Panel recommendation. John Ward seconded. Motion carried unanimously upon a roll call vote. 

5(g)     In the Matter of OC13-007, City of Volga against Meyer Drainage and Excavating. The Enforcement Panel met and made a recommendation to the Board regarding disposition of the Docket. Today shall the One Call Board accept the recommendation of the Enforcement Panel, and shall the One Call Board close the Docket, and shall the Board pursue collection activity if the requirements are not met?

Kevin Kouba made a motion to accept the Panel recommendation. Todd Chambers seconded. Motion Carried unanimously upon a roll call vote. 

5(h)     The contract between the South Dakota One Call Notification Board and KorPartners expires on December 31, 2013. The Board will continue its discussion today of the Request For Proposal process and the options available under applicable state law. Today shall the Board issue an RFP for the purpose of operating a One Call Center?

Kurt Pfeifle made a motion to meet in Executive Session, according to SDCL 1-25-2.

Dan Kaiser seconded. Time in was at 8:44 am. Time out was at 8:59 am.

The Board agreed to file an RFP through the Office of Procurement on or about August 20, 2013, at the discretion of the Office of Procurement, for a period of one month. Within two weeks of that time Erin Hayes, John Ward, and Todd Chambers will review the proposals with the Executive Director. The Board will meet approximately two weeks after that time for the purpose of offering a contract to operate the South Dakota One Call Center.

5(h)     General discussion items included the AG-PHD farm show at Hefty farms, near Baltic, South Dakota, held on July 25th. Bryan Roers, Magellan Pipeline; Troy Styer, Nustar; Melissa Baruth, Northwestern Energy; Dan Mashcka and Mike Garry, Northern Natural Gas; Katie Louden, MN Gopher State One Call; Susan Lynch, One Call Concepts (NE.); Dustin Hansen, City of Sioux Falls; Larry Janes, as well as several others participated in this event to discuss the use of 811, drain tiling, and the need for farmers to join South Dakota One Call, if drain tile extends into the public right-of-way. Sarah Palin was the main speaker. Another discussion item was that consideration should be made by the Board to legally change the name from South Dakota One Call to South Dakota 811, through the legislature.

There being no further business, Kevin Kouba made a motion to adjourn. Todd Chambers seconded the motion. Motion carried unanimously upon a roll call vote.

Minutes of this meeting were prepared by Larry Janes, Executive Director, South Dakota One Call Notification Board. For information about South Dakota One Call/South Dakota 811, please visit http://onecall.sd.gov.

Materials presented at this meeting are available by contacting the Executive Director in writing at exedir@sdonecall.com or by calling (605) 339-0529.