June 12, 2014 (Draft Circulated 06/17/14)

DRAFT/UNAPPROVED MINUTES

SOUTH DAKOTA ONE CALL NOTIFICATION BOARD MEETING
June 12, 2014, 2 p.m. (CDT)
Watertown Municipal Utilities – 901 4th Ave. SW., Watertown, SD 57201 

1.    Chairman Erin Hayes opened the meeting with a Call to Order and Roll Call at 2:00 PM, Central Time. Members in attendance: Erin Hayes, Representing Community Antenna Television Systems, Chairman; Dan Kaiser, Representing Telecommunication Companies Offering Local Exchange Service to More Than 50,000 Customers; Bleau LaFave, Representing Investor-Owned Natural Gas Utilities; Doug Larson, Representing Interstate Carriers of Gas or Petroleum, attended by conference call; Eugene Solseth, Representing Excavation Contractors; John Ward, Representing Excavation Contractors; Kurt Pfeifle, Representing Rural Water Systems; Todd Chambers, Representing Municipalities. Also in attendance: Kristen Edwards, Legal Counsel; Larry Janes, Executive Director. Board members unable to attend: Ed Anderson, Representing Rural Electric Cooperatives; Fay Jandreau, Representing Telecommunication Companies Offering Local Exchange Service to Less Than 50, 000 Customers; Kevin Kouba, Representing Investor-Owned Electric Utilities.

2.   A motion was made by Dan Kaiser to approve the South Dakota One Call Notification Board Minutes of the May 14, 2014 One Call Board Meeting. Todd Chambers seconded the motion.  Motion carried unanimously.

3.    Bleau LaFave mentioned that RFP # 412014 for Professional Services closed on May 15, 2014. Bleau, along with Erin Hayes and Dan Kaiser volunteered to serve on the selection committee. Bleau LaFave mentioned that the only applicant was Larry Janes.  During the process, contract structure was reviewed and revised to model the RFP. Kristen Edwards and the committee discussed it amongst themselves and with Larry Janes.  Dan Kaiser commended Bleau and Kristen Edwards on the great job they did going through the process. Erin Hayes agreed. Todd Chambers brought up several items for discussion: 1.33 of the contract to match the IRS mileage rate and several questions about insurance coverage. Kristen said she would make any necessary changes to the contract. Erin Hayes asked if we should discuss compensation at this time. It was suggested that the Board look at what other states reimburse for this position. Larry Janes stated that he had looked into this, after a similar statement was made after the May Board meeting in 2013. He said that One Call Boards operate as non-profit organizations in other states, which is much different than what we do here in South Dakota. They also are reluctant to discuss their pay schedules, so pay schedules were unable to be determined.  It was suggested that state salary structure might be useful in some way. It was also suggested that this information be forwarded to the Board. This information is available on the State’s website.

4.    There being no further business Todd Chambers made a motion to adjourn. Dan Kaiser seconded the motion. Motion carried unanimously.

Minutes of this meeting were prepared by Larry Janes, Executive Director, South Dakota One Call Notification Board. For information about South Dakota One Call/South Dakota 811, please visit http://onecall.sd.gov.

Materials presented at this meeting are available by contacting the Executive Director in writing at exedir@sdonecall.com or by calling (605) 339-0529.